The primary function of this position is to deliver unsurpassed service to our internal members in the area of employee payroll. This person will accurately and timely prepare, administer and maintain all payroll functions. The role requires critical thinking, problem solving skills and a strong focus on data analysis. The Payroll Specialist must be able to collaborate with outside vendors. In addition, assisting in functions including maintenance of personnel records and provide a backup resource of employee benefit administration functions. Ensures governmental compliance with DOL, FLSA, IRS and other governmental agencies. Be an advocate for company’s Wellness Program and serve as a core member of the committee.
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.
Administrator of Payroll/HRIS Database; continual research of best practices, monitor updated functions and recommend efficiencies for optimal use of the system.
Manage payroll system including entry of new hires, terminations and employee changes. Administer new hire process:
Analyzes, prepares and inputs payroll data. Facilitate employee time sheets ensuring that error and flags are taken care of for payroll preparation. Regulate payroll procedures for understanding by management and employees. Administers and validates bi-weekly payroll.
Prepares bi-weekly, monthly, quarterly and year-end reports (W2s, Form 1095s, 941 reports, gross payroll, hours worked, PTO accrual, tax deductions, benefit deductions etc.) for management.
Advocate and assist with company’s CU Well Program strategic plan. Attend wellness meetings and assist with administration of wellness initiative. Assists with maintenance of wellness portal.
Monitor ACA tracking and assist to ensure compliance with the regulation. Analyze part time employee hours (not to exceed the 28 per week threshold) and report tracking information to Payroll/Benefits Manager and Chief of Human Resources.
Administer Incentive/Commission Programs. Collect incentive reports received from non-retail departments and IT for processing. Reconcile for accuracy, prepare and upload into incentive and commission payments into the Payroll System. Collect Wellness Incentive payment information and process payments in payroll.
Administration of I-9 forms, verification of documentation and maintain current/accurate records.
Cross trained on the benefit functions; provide support to benefit specialist in employee enrollment, monthly billings and employee inquires. Stay abreast of changes in benefit procedures to ensure compliance with regulations.
Initiate, review and submit to appropriate departments/contacts necessary reports such as:
Performs various journal entries, account reconciliations, manual checks and provides general ledger support to the accounting department.
Manage employee files, assuring accuracy, compliance and maintain confidentiality.
Administer of company organization chart per CEO’s direction and provide information to IT for the employee directory.
Respond to employee requests for assistance and/or other questions regarding payroll and benefit information.
Attend payroll training through regular webcasts provided by the company in an effort to remain current on payroll systems and to achieve efficiencies through enhanced functions available through the system.
Maintain current knowledge of applicable state and federal wage and hour laws to ensure compliance with these regulations.
Reconcile invoices from vendors and submit for payment
Responsible for submission of any workforce/payroll information (EEO-1 and Vets 100 Reports) required to the state or federal Department of Labor.
Administer employment verifications and reference requests
Perform other miscellaneous functions as required
Minimum of three years of Payroll Processing experience. Accounting experience helpful.
Knowledge of Department of Labor’s Fair Labor Standard Act requirements and of payroll tax laws, regulations, and reporting requirements.
Understanding of Human Resource reporting as it relates to payroll and applicable regulations, recordkeeping requirements, procedures and employment law.
Excellent oral/written communication skills, telephone manners/techniques, confidentiality and human relations and problem solving skills.
Experience with ADP payroll processing system preferred/helpful.